Meetings are an essential part of any workplace and they serve a number of important purposes. To illustrate, meetings keep the attendees updated on crucial information, boost morale, and improve cooperation within the work environment. Hence why, you need to have prior knowledge of the number of different meeting types, each of which has different objectives and requires different preparation. Continue reading for more details on how each of the top five different meeting types operates.
One of the most common types of work meetings is decision-making meetings. The main purpose of such meetings is for attendees to make a decision on a certain issue or on an important topic, such as deadlines, product design, etc. These meetings depend heavily on attendees’ prior preparation. Hence why decision-making meetings tend to be a failure due to a large number of unprepared attendees. But if the attendees are ready ahead of time and know the meeting material, the end result should be successful. But what are the outcomes of a successful decision-making meeting? The desired outcome of decision-making meetings should be a documented decision with details that need to be shared with others and a set of clear steps towards the goal.
Status update meetings are also referred to as regular team and project meetings. Moreover, the main objective of such work meetings is to update the team on the most recent state of a project or the overall direction of the group. For instance, in these meetings, you may need to talk about your progress on the project. Let’s say you are working on a project on Artificial Intelligence. In such projects, team members need to closely work together as each person’s work contributes to another coworker’s part. Thus if one member is not on par with everyone else, there will be conflict all around the project. Hence why it is crucial to pay attention in status update meetings and contribute as well. A successful status update meeting will align the team using problem-solving, decision making, prioritization, and task assignment.
Innovation meetings are often the early get-togethers of a project’s beginning. The aim of these meetings is to define and refine the end goal of the project. Essentially, innovation meetings are based on the theory that innovation happens in groups not by individuals. Thus, there is a higher chance for a team to come up with better ideas than individuals. Innovation meetings come with a variety of challenges. Challenges which hold attendees back on sharing their ideas include the lack of inspiration, fear of being judged, difficulty tapping into different points of view. To make any innovation meeting a success, the leader must create an engaging environment where attendees can share ideas anonymously if they want. Furthermore, activities such as brainstorming and idea evaluation are helpful as well.
Although information sharing meetings are often known as one of the most boring meetings. They are crucial to all companies’ success. These meetings are meant to share relevant knowledge and facts with people of the company. Sometimes the meeting presenter is sharing information in order to convince the team, while other times the intention might be more educational. Often the meeting presenter provides an outline of the meeting material to attendees ahead of time. In addition, the presenter may ask certain attendees to prepare information for sharing as well. However, the attendees are typically passive listeners and don’t contribute. The content and goals for information sharing meetings vary based on the subject of the information being shared.
Last but not least is the team building meetings which help ensure the attendees works well together. In other words, the main goal of these meetings is to make sure the team are productive, have the same goals and work well together. This is a mutual goal of everyone attending, not just the team leaders and meeting leader. Hence why it is crucial for everyone attending to put in their best effort. A number of activities and techniques can foster these goals better as a whole. For instance, fun collaborative exercises that work on the team’s moral and require their combined effort are great a great start. In addition, the team leaders need to resolve any work conflicts between the team members ahead of the meeting. Since such conflicts can decrease the meeting’s productivity.
Work meetings play a crucial role in every company’s success. They help establish team morale, share information, keep everyone updated, realign the company goals and much more. Hence why there are so many different types of work meetings. As an attendee of such meetings, your goal is to know the main differences and objectives of meeting types to better contribute to the meeting’s success.